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5 mistakes not to make when setting up your CMMS

Guireg Captain

The purpose of CMMS is to make your life easier by saving you time and money, so you have invested in CMMS software for your fleet. Now you need to implement it, and that's no easy task!

Before you get started, you need to know the pitfalls to avoid that could alter your experience with your new software. In this article, we warn you about some common mistakes, to help you deploy your software in the best possible way.

1. Let all your staff create or modify the tree structure

When you implement your CMMS, the most important thing is to plan and structure your deployment well. One of the mistakes that is often made is to let all your employees create or modify the tree structure. In fact, as soon as you obtain your software, you must structure your employees' access. If you allow all your staff to create and/or modify your tree structure, you run the risk of quickly getting lost in your fleet. Organisation is therefore a key point when setting up your CMMS software.

2. Wanting to deploy to your entire fleet of boats at once

It is better to take your time in deploying your software, wanting to go too fast will make you lose time in the long run. We advise you to start by choosing a pilot boat to test the CMMS software. This way, if you make mistakes, they will not have consequences for your entire fleet. Once you are familiar with how your software works, you can then roll it out to your entire fleet without risk (and even if you make mistakes, the Smart Sailors team is always available to give you a hand).

3. Choose your first users poorly

Once you have installed your CMMS software on your fleet, you will first have to test it. To do this, you need to choose the right people to start with, we advise you to choose people who are open to the idea of trying a new way of managing their fleet, people who are driving the change, who could then pass on their experience and knowledge. Our FLEET software is easy to learn and very intuitive, our goal is to make your life easier on your boats and make you more efficient.

4. Thinking that change comes naturally and embarking on CMMS without a strategy or roadmap

Another mistake not to be made is to be short-sighted when setting up your CMMS software. Even before you have your software, you must have a precise idea of what you expect from it. Determine your objectives and expectations, it is necessary to be well organised, without that, you will not benefit from all that your CMMS software can offer. In order for the deployment to go as smoothly as possible, you should always remember its two watchwords: plan and structure.

5. Not adapting user permissions to your actual organisation

During the implementation of the software, you should take the time to define the user rights within your fleet. In order for the CMMS adventure to go smoothly for your entire crew, it is important to know exactly who does what. On the software, you will have the possibility to determine each action and the role that each personnel of your fleet will have. If not, you increase the risk of errors and disorganisation. That is why it is important to take the time to know the user rights beforehand.

The key to a successful deployment for you and your fleet is to remember that the key is organisation, planning and structuring. Taking the time to learn how your CMMS software works instead of taking it for granted too quickly will save you considerable time in the long run.

At Smart Sailors, we make sure that your CMMS software deployment is a success, which is why we make sure that we follow you during the implementation, and even after the software is installed (if you are using FLEET software, you will see that the deployment is simple and very fast).

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